Register - It is used to record files taken out and files returnedįiling shelves - It is used to file box filesīox file - This is a big file that is used to keep big documents that cannot go into a filing cabinet. Steel Cabinet - It is used to keep big files that need to be locked upĭate Stamp - It is used to date stamp documents that are received on daily basis so that they are filed in chronological order and so we have a record of when we received the document Equipment used for filingįiling Cabinet - It is used to keep flat files and suspension or hanging files In a small or less busy office you could file once or twice a week. In very busy organisations filing is done at least every day and usually first thing in the morning. These can be letters, memos, reports, financial records, policy documents, etc. We also file records of all our organisational activities. We file documents that are sent to us by other people or organisations. Everyone who needs to use documents should know where to get them. If these documents are not cared for, we cannot account for all our organisational activities. We need to keep these documents for future reference. We receive and send out documents on different subjects. It is always a pleasure when someone looks for something and is able to find it without difficulties. It also helps all people who should be able to access information to do so easily. It helps you to be organised, systematic, efficient and transparent. Documents that are cared for will not easily tear, get lost or dirty.Ī filing system is the central record-keeping system for an organisation. Why should oganisations have a good filing systemįiling means keeping documents in a safe place and being able to find them easily and quickly.Why should organisations have a good filing system.
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